We are recruiting a fixed term 0.5FTE Volunteer Co-ordinator to support the delivery of Wigtown Book Festival 2026.
The Volunteer Co-ordinator will recruit, manage and maintain an effective volunteer network to support delivery of the Wigtown Book Festival.
This is an exciting time for Wigtown Festival Company. Having secured Multi-Year Funding from Creative Scotland, recently acquiring a permanent home in Wigtown and in the process of recruiting a Chief Executive for the first time - providing an opportunity for the right person to make a significant positive impact for the charity, the Book Festival and for Scotland’s National Book Town.
Duties of the Post
As this is a new role, the extent of duties may be reviewed / shared between different candidates, depending on experience and skills. The anticipated duties and responsibilities include:
Review and update volunteer role descriptions
Recruit volunteers through WFC channels (e-mail, social media, existing volunteer network etc.)
Collect information on availabilities and skills
Complete background checks / references
Arrange for appropriate training where needed
Produce volunteer schedules for all festival events (approx. 200) and venues (approx. 5)
Liaise closely with event team, particularly Production, Box Office and Programming.
Review or develop venue and event briefings and deliver them.
Co-ordinate teams of volunteers for large-scale activities
Communicate frequently with volunteers to ensure they are satisfied and well-placed
Disseminate information for upcoming events and changes to schedules, using various communication methods ensuring an appropriate level of information accessibility.
Keep detailed records of volunteers’ information, assignments and expenses
Εnsure the purpose of the organisation and its actions is clearly communicated
Coordinate ordering and distribution of Volunteer uniforms and lanyards
Liaise with the Box Office supervisor to ensure volunteer tickets are reserved prior to programme launch
Liaise with the Box Office supervisor to ensure that accessibility requirements noted at the point of booking are communicated daily to venue hosts through the venue handbook
The full role description can be downloaded here.
Applications in the form of a tailored CV and a covering letter (no longer than two pages), highlighting your skills and experience pertinent to the role, should be sent to the Acting Chief Executive [email protected] and arrive no later than 12 noon on Monday 2 June 2025.
Wigtown Festival Company is committed to equality of opportunity and to no discrimination on the grounds of race, religion or belief, age, sex, marital or civil partnership status, disability, sexual orientation, transgender status, pregnancy or maternity. We are constantly reviewing our approach to ensuring equality and diversity in our applications and would be pleased if you could complete the Equalities Monitoring Form.